The Incoming Goods Editor

For screen images please refer to the 'Create Products Example' topic.

The Incoming Goods editor header may contain the following fields:

• Delivery Date

  Date when the creation of products from incoming of goods is performed

• Late Delivery

  Specifies that the goods were received after the contracted delivery date. This attribute is then used by the 'Evaluation' functionality used in Valuemation Service Request & Procurement.

• Contract

  Information about the contract from which the goods is delivered

• Delivery Note Number

  Identification of hardcopy document(s) accompanying the delivery

• Comments to Products

  Field for additional text / information

• False Delivery

  Signifies erroneous delivery (e.g. wrong products delivered)

• Condition of Packaging

  Condition of packaging in which the contracted products were delivered

• Condition of Product

  Condition of the contracted products when delivered

  Note: Availability of attributes False Delivery, Condition of Packaging and Condition of Product depends on contracted product type. For example, for product type maintenance these attributes are not available.

  If 'Condition of Packaging and/or 'Condition of Product' are set to value '6 - Damaged', then the 'Delivery Accepted' attribute of the contract automatically receives value 'Rejected & Returned'. In this case the incoming goods action cannot be performed.

• Delivery Accepted

  Signifies that contracted products have been accepted into inventory

The 'Incoming Products from Contract Items' reference catalog contains the following columns:

• Position Number

  Position of the contract item within the contract

• Contracted Product Type

  Product type contracted by this contract item. Contracted product type can be changed using action 'Change Product Type'. This could be used, for example, if it is discovered during products unpacking that a different but otherwise suitable product type has been delivered.

• Target

  Target quantity - the total number of units to be delivered (i.e. contracted or ordered)

• Received

  Quantity of already received products (most likely during the incoming goods action already run for the contract in the past). This value is updated at the moment of completing the action.

• Incoming Now

  Quantity of new products being received by the incoming goods action. After clicking 'Apply' or 'Ok', the corresponding quantity of products will be created in the database and added to 'Received' quantity.

• Completed

  Check the 'Completed' check box to fill in the 'Incoming Now' value with the difference between the 'Target' and current 'Received' value. This can be used as a shortcut in situations when the incoming quantity completes the delivery of the product.

• Delivery Accepted
• Condition of Packaging
• Condition of Product
• Delivery Note Number
• Bill Number

  These attributes are automatically taken over from the contract header at the moment when the 'Incoming Now' quantity is specified. The values remain displayed in the reference catalog only for the duration of the current incoming goods action.

  If contract header attribute values are changed during the process and some products have already been received with the previous values, then a dialog is displayed in which you can decide whether the new values should be propagated only to the newly received items or also to the previous ones.

Available Buttons:

• Incoming Now

  Button 'Incoming Now' opens a dialog window for the incoming quantity of the item currently selected in the reference catalog. Alternatively, in-place editing in the 'Incoming Now' column can be used.

• Incoming Products

  Button 'Incoming Products' opens an editor in which product type of the incoming products can be modified. This could be used, for example, if the delivery contained products of a different product type than contracted but this product type was acceptable for the planned purpose.

• Complete All

  Button checks all 'Completed' check boxes in the reference catalog. It can be used as a shortcut when the delivery completes the entire contract.

• Create Components

  Button 'Create Components' calls action 'Create Components out of Incoming Goods' for the delivered products. This way it is possible to proceed directly to the second step of incoming goods - creation of components from the delivered products.